Our contact details
Name: Carole Stanish – Clerk to Grindon Parish Council
Address: Grindon Village Hall, Grindon, Near Leek, Staffordshire, ST13 7TP
E-mail: parishcouncilgrindon@gmail.com
What type of information we have
Most of the personal information we process is provided to us directly by you for one of the following reasons
(Personal data means any information capable of identifying an individual. It does not include anonymised data.)
Communication Data that includes any communication that you send to us whether through email, text, social media messaging or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defense of legal claims. Our lawful ground under GDPR for this processing is
our legitimate interests which in this case are to reply to communications sent to us, to keep records, perform a public task and to establish, pursue or defend legal claims.
How we store your information
Your information is securely stored in Grindon Village Hall and on a designated Parish Council laptop secured at the Clerks home address.
We keep electronic communication for 7 years, we then delete this from the laptop.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at parishcouncilgrindon@gmail.com if you wish to make a request.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
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